This binder contains all of my homeschooling history, or at least the short version of it. If there was ever a fire in my home, it would behoove me to grab this binder. What's in it that is so important, you wonder? Well, it contains the coursework and grades for all of my children from their earliest years through the end of high school.
I realized early on that I needed one place where I could keep a record of all of the kids and what subjects they completed and the grades they obtained for each year. As you can see, my binder has a tab for each child. If they are not in high school yet, I just collect their grade sheets for the year and then hand write a piece of paper that has the subjects they studied and any applicable grades for that year.
If they are in high school, you will find a hand-written outline of the courses they'll be taking for the full four years of high school. Each year I add all of their grade sheets with the calculated grades on them. I then enter that years' subjects and grades on to a hand-written transcript and calculate their GPA for the year. When they are ready to apply to colleges, I type up a formal transcript that they can send in to their desired colleges.
So far this system has worked very well for us. It's nice because all of the records are in one place for all of my kids. If I have a question about one child, I can look back and see what his/her siblings had done. Our state doesn't require any reporting, but if I ever did have to report anything, I would be able to pull out one book and at least give a good overview of what our years have looked like.
I always make it a point to update the year's information before I start my next school year. Now, it might be the week before I begin the new year (like this year), but I still make sure I close one year down before I open up a new one!
Do you have a record keeping system? How has that worked for you? Feel free to share your systems here so others can learn, too!